在现代商务活动中，有效的沟通是至关重要的。而书写一封专业的英语商务信函则是保持良好商业关系和有效传达信息的基础。本文将详细介绍英语商务信函的正确格式，并提供七个实用范文供参考。
一、英语商务信函正确格式
1. 信头（Letterhead）
包括公司名称、地址、电话、传真、电邮等联系信息。
2. 日期（Date）
写信的日期写在右上角。
3. 收信人信息（Recipient’s Information）
包括收信人的姓名、职务、公司名、地址等信息。
4. 称呼（Salutation）
常见的商务信件开头有 “Dear Mr./Ms.“，或者使用对方的职称如 “Dear Dr.“，然后接上对方的名字。
5. 正文（Body）
一般分为三个部分：引言（Introduction）、主要信息（Main Message）、结束语（Closing）。
6. 结尾（Closing Sentence）
常用的结束句有 “Sincerely,” “Best regards,” 等。
7. 签名（Signature）
签名应手写，并在上方打印姓名。
8. 附件标记（Enclosure Notation）
如有附件，需注明。
二、7个英语商务信函范文示例
范文一：求职申请信（Cover Letter）
[公司抬头] [地址] [日期] [雇主姓名] [职位] [公司名称] [公司地址] Dear [雇主姓名], I am writing to express my interest in the [职位名称] position advertised on [招聘渠道]. With my background in [相关经历] and a strong passion for [行业领域], I am excited about the opportunity to contribute to your esteemed company. Please find attached my resume for your consideration. I look forward to the possibility of discussing this exciting opportunity with you. Thank you for your time and consideration. Sincerely, [你的姓名]
范文二：询价信（Inquiry Letter）
[公司抬头] [日期] [供应商名称] [公司地址] Attn: [联系人姓名] Subject: Inquiry about [产品或服务] Dear [联系人姓名], We are interested in learning more about the [产品或服务] you offer. Could you please provide us with detailed information including pricing, availability, and any other relevant details? Thank you for your assistance. We look forward to your prompt response. Best regards, [你的姓名]
范文三：投诉信（Complaint Letter）
[公司抬头] [日期] [客户服务中心] [公司名称] [公司地址] Subject: Complaint about Order #[订单号] Dear Sir/Madam, I am writing to express my dissatisfaction with the recent order I placed with your company. The item received did not meet the specifications outlined at the time of purchase. I request either a replacement or a full refund for this item. Please address this issue promptly. Thank you for your attention to this matter. Sincerely, [你的姓名]
范文四：邀请函（Invitation Letter）
[公司抬头] [日期] [受邀者姓名] [职位] [公司名称] [公司地址] Subject: Invitation to [Event Name] Dear [受邀者姓名], You are cordially invited to attend our annual [活动名称] event taking place on [日期] at [地点]. This event will feature keynote speeches, networking opportunities, and much more. Please RSVP by [回复截止日期]. We look forward to your presence. Best regards, [你的姓名]
范文五：感谢信（Thank You Letter）
[公司抬头] [日期] [受赠者姓名] [职位] [公司名称] [公司地址] Subject: Thank You for [事件/帮助] Dear [受赠者姓名], I wanted to take a moment to thank you for [具体事件或帮助]. Your assistance was invaluable and greatly appreciated. I look forward to working with you again soon. Best regards, [你的姓名]
范文六：道歉信（Apology Letter）
[公司抬头] [日期] [接收者姓名] [职位] [公司名称] [公司地址] Subject: Apology for [错误或问题] Dear [接收者姓名], I am writing to apologize for [具体错误或问题]. We understand the inconvenience this may have caused and are taking steps to ensure it does not happen again. Please accept our sincerest apologies and let us know if there is anything we can do to make amends. Sincerely, [你的姓名]
范文七：确认信（Confirmation Letter）
[公司抬头] [日期] [接收者姓名] [职位] [公司名称] [公司地址] Subject: Confirmation of [项目名称/会议/面试] Dear [接收者姓名], This letter serves as confirmation that you will be interviewed for the position of [职位名称] at our office located at [地点] on [日期] at [时间]. If you require any further information, please do not hesitate to contact us. Best regards, [你的姓名]