在全球化日益加深的今天，外贸业务的发展势头迅猛。而作为外贸业务沟通的重要方式之一，外贸英语函电的重要性不言而喻。正确的函电格式不仅能够提高沟通效率，还能体现出公司的职业形象和专业度。本文将通过一个外贸英语函电的格式范文，帮助大家了解如何撰写一封规范且专业的外贸英语函电。
1. 信头（Letterhead）
1.1 发件人信息
通常位于信纸的顶部位置。应包括以下正文：
- 公司名称
- 公司地址
- 联系电话
- 传真号码
- 电子邮件地址
- 公司网站（可选）
1.2 日期
紧跟在发件人信息之后，写明发送信件的日期。
2. 收件人信息
包括收件人的全名、职位、公司名称及地址。具体格式如下：
尊敬的 Mr./Ms. [收件人姓名],
[收件人职务]
[收件人公司名称]
[收件人公司地址]
3. 称呼和问候语
一般使用 “Dear” 开头，后接对方的职称或姓名。常用的有：
Dear Sir/Madam,
Dear Mr./Ms. [姓名],
接着是逗号和空格，然后进入正文。
4. 正文
正文是函电的核心部分，通常分为几个段落，每个段落围绕一个主题展开。以下是常见的段落结构：
4.1 引言段落
简短介绍写信的目的或者背景信息。
We are writing to inquire about...
I am contacting you regarding...
4.2 中间段落
详细描述具体事宜，如报价、订单细节等。
According to your request, we are pleased to offer the following terms and conditions...
Regarding your order No. 12345, please note that...
4.3 结尾段落
总结全文，提出期望或下一步行动。
We look forward to hearing from you soon.
Please let us know if you have any further questions.
5. 结束语和签名
结束语一般为礼貌性的语句，例如：
Yours sincerely,
Best regards,
随后是空行，然后签署自己的名字和职位。如果是打印的信件，还需手写签名。
[签名]
[打印的名字]
[职位]
6. 附件说明（如有）
如果函电中提及了附件，应在信尾注明。例如：
Enclosure: Product brochure, price list, etc.
示例范文
ABC Trading Co., Ltd.
123 Main Street, City, Country
Tel: +86-10-12345678
Fax: +86-10-87654321
Email: info@abctrading.com
Website: www.abctrading.com
[Date]
Mr. John Doe
Purchasing Manager
XYZ Corporation
456 Another Road, City, Country
Dear Mr. Doe,
Subject: Quotation for Office Supplies
We are writing to provide you with our latest quotation for office supplies as per your recent inquiry dated October 15, 2023. Based on your specific requirements, we have carefully prepared a detailed list of prices and specifications for your consideration.
Our quotation includes the following items: A4 printing paper at $10 per ream, ink cartridges for your HP LaserJet Pro MFP at $50 each, and a set of office stationery including pens, notebooks, and folders priced at $20 per set. All prices are inclusive of VAT and shipping charges to your location. We believe these competitive rates reflect the high quality and reliability of our products.
In addition, we would like to inform you that we currently have a special promotion running until November 30, 2023, where orders exceeding $500 will receive a 5% discount. This is an excellent opportunity for your company to save on essential office supplies while ensuring top-notch quality and service.
Please review the attached product brochure and price list for more details. If you have any questions or require further assistance, do not hesitate to contact us by phone or email. We look forward to establishing a long-term business relationship with XYZ Corporation and are eager to hear your feedback on our proposal.
Yours sincerely,
[Signature]
Jane Smith
Sales Manager
ABC Trading Co., Ltd.
Enclosure: Product brochure, price list
以上是一篇典型的外贸英语函电格式范文，包含了所有必要的元素和结构。希望这能为您在撰写外贸函电时提供参考和帮助。