在现代商业活动中，书面交流是不可或缺的一部分。无论是与客户、供应商还是合作伙伴之间的沟通，商务信函都扮演着至关重要的角色。本文将介绍一种标准的英文商务信函格式及其撰写要点，帮助您更好地进行国际商务沟通。
一、信头（Letterhead）
信头通常位于页面顶部，包含公司的标志、名称和联系信息。这有助于收件人快速识别信件来源，并了解发件人的基本信息。
[公司标志]
ABC International Trade Co., Ltd.
123 Global Trade Road
Beijing, China
Tel: +86-10-12345678
Fax: +86-10-87654321
Email: contact@abctrade.com
二、日期
日期应紧跟在信头下方，格式通常为“日 月 年”或“月 日，年”。确保使用英文表示月份和年份，以符合国际惯例。
Date: April 5, 2023
三、收件人信息
接下来是收件人的姓名、职位、公司名称以及地址。如果可能的话，还可以添加联系电话和电子邮件地址。
Mr. John Smith
Purchasing Manager
XYZ Corporation
456 Industrial Avenue
Shanghai, China
Tel: +86-21-98765432
Email: john.smith@xyzcorp.com
四、称呼
根据收件人的具体身份选择合适的称呼。如果是正式场合，可以使用“Dear [Title] [Last Name],”；如果是较为随意的情况，则可以用“Hello [First Name],”。
Dear Mr. Smith,
五、正文
开头段
开头部分应当简洁明了地介绍写信的目的。例如：
I am writing to inquire about...
We are pleased to inform you that...
Thank you for your recent inquiry regarding...
中间段落
这部分详细阐述信件的核心内容。保持语言专业且礼貌，同时确保信息准确无误。分段清晰，每段只讨论一个主题。
As discussed during our meeting last week, I would like to confirm the details of our new project collaboration. According to the agreement, we will start by conducting a market analysis which is expected to be completed within four weeks. Additionally, please note that all costs associated with this stage must be approved by both parties beforehand.
Furthermore, it has come to our attention that there might be some delays in shipping due to current global supply chain issues. Rest assured that we are working closely with our logistics team to minimize any disruptions as much as possible. However, we kindly request your understanding and patience during this period.
结尾段
总结全文并提出下一步行动计划或期望得到的回复。常见的结束语包括“Looking forward to hearing from you soon.”、“Please let me know if there are any questions or concerns.”等。
Should you have any further questions or require additional information, please feel free to contact me via email at jane.doe@abctrade.com or call me directly at +86-10-12345678. Thank you once again for choosing ABC International Trade Co., Ltd. as your trusted partner. We look forward to continuing our successful partnership into the future.
Best regards,
Jane Doe
Marketing Director
六、签名档
最后提供发件人的全名、职位及联系方式作为签名档。有时也会附上手写签名的扫描件以增加个人色彩。
Sincerely,
Jane Doe
Marketing Director
ABC International Trade Co., Ltd.
Email: jane.doe@abctrade.com | Tel: +86-10-12345678
通过遵循上述结构与建议，您可以创建出既专业又易于理解的英文商务信函。记得每次发送前仔细检查语法错误和拼写失误，以确保给对方留下良好的印象。